Location: San Jose, California (Remote)
Job Type: Full-Time
Work Arrangement: Remote

Job Overview

We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our daily administrative and operational activities. This role is ideal for fresh graduates or early-career professionals who are eager to learn, organized, and comfortable working in a remote environment with a U.S.-based team.

The Administrative Assistant will play a key role in ensuring smooth internal coordination, accurate documentation, and timely communication across teams.

Key Responsibilities

-- Manage and organize emails, calendars, and meeting schedules

-- Assist in preparing, formatting, and updating documents, reports, and presentations

-- Perform data entry tasks and maintain accurate digital records

-- Coordinate virtual meetings, send reminders, and track follow-ups

-- Maintain organized filing systems and documentation

-- Assist with basic reporting and administrative tracking

-- Support team members with day-to-day administrative requests

-- Handle general administrative and clerical tasks as assigned

Required Qualifications

-- Bachelors degree preferred (or currently enrolled / recently graduated)

-- No prior experience required; internships or part-time admin experience is a plus

-- Strong organizational and time-management skills

-- Basic proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace

-- Good written and verbal communication skills

-- Ability to follow instructions and meet deadlines

-- Comfortable working independently in a remote setup

Preferred Skills (Nice to Have)

-- Familiarity with tools such as Zoom, Slack, Trello, or similar collaboration platforms

-- Basic understanding of office workflows and administrative processes

-- Willingness to learn new tools and systems