We are seeking a dependable and detail-oriented Virtual Administrative Assistant to support our business operations remotely. This role will provide administrative, coordination, and documentation support to internal teams while working closely with stakeholders based in San Jose, California. The ideal candidate is highly organized, communicative, and capable of managing multiple priorities in a fast-paced remote environment.

Key Responsibilities

• Manage email correspondence, calendars, and meeting schedules
• Coordinate virtual meetings and prepare agendas and follow-up notes
• Draft, format, and maintain professional documents, reports, and spreadsheets
• Maintain digital records, databases, and filing systems
• Perform accurate data entry and generate basic administrative reports
• Assist with invoicing, expense tracking, and administrative documentation
• Support internal teams with task coordination and deadline tracking
• Conduct online research and prepare summaries as requested
• Communicate professionally with clients, vendors, and internal stakeholders
• Ensure confidentiality and compliance with company policies

Required Qualifications

• Previous experience as a Virtual Assistant, Administrative Assistant, or similar role
• Strong written and verbal communication skills in English
• Proficiency in Microsoft Office and Google Workspace
• Excellent organizational and time-management skills
• Ability to work independently in a remote setup
• Reliable internet connection and dedicated home workspace